Privacy Policy

1. Introduction

swashboanr B.V. ("we," "our," or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website swashboanr.live or use our corporate services. This policy applies to all personal data processing activities carried out by swashboanr in compliance with the General Data Protection Regulation (GDPR) and Dutch privacy laws.

2. Data Controller

swashboanr B.V. acts as the Data Controller for the personal data we process. Our company details are:

• Company Name: swashboanr B.V.
• Registration Number: 63581927
• VAT Number: NL879324516B01
• Address: Lindelaan 163, 9761 JL Groningen, Netherlands
• Email: privacy@swashboanr.live
• Phone: +31 103092067

3. Data Collection

The data we collect includes personal information such as your name, email address, phone number, company details, and any other information you voluntarily provide when using our services or contacting us. We collect this information through various means including our website contact forms, email communications, phone calls, and during the provision of our corporate services. Additionally, we may collect technical information such as your IP address, browser type, and website usage patterns through cookies and similar technologies.

4. How We Use Your Information

We explain how we use your information for various legitimate business purposes. We use your personal data to provide our corporate services, respond to your inquiries, communicate with you about our services, comply with legal obligations, and improve our website and services. The use of your data is always based on a lawful basis under GDPR, including performance of a contract, legitimate interests, legal compliance, or your consent where applicable.

5. Legal Basis for Processing

Under GDPR, we process your personal data based on the following legal grounds:

• Contract Performance: To provide our corporate services and fulfill our contractual obligations
• Legitimate Interests: To operate our business, improve our services, and communicate with clients
• Legal Compliance: To comply with applicable laws and regulations
• Consent: Where you have provided explicit consent for specific processing activities

6. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information with trusted service providers who assist us in operating our business, conducting our services, or serving our clients, provided they agree to keep this information confidential. We may also disclose your information when required by law, to protect our rights, or in connection with a business transfer.

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements. For client data related to corporate services, we typically retain information for a period of seven years after the end of our business relationship, in accordance with Dutch corporate and tax law requirements. Website analytics data is generally retained for 26 months, while marketing communications data is retained until you withdraw your consent.

8. Your Rights

Under GDPR, you have several rights regarding your personal data:

• Right of Access: You can request a copy of your personal data we hold
• Right to Rectification: You can request correction of inaccurate personal data
• Right to Erasure: You can request deletion of your personal data in certain circumstances
• Right to Restrict Processing: You can request limitation of processing in certain situations
• Right to Data Portability: You can request transfer of your data to another controller
• Right to Object: You can object to processing based on legitimate interests
• Right to Withdraw Consent: You can withdraw consent for consent-based processing

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encryption, access controls, regular security assessments, and staff training. However, no method of transmission over the internet or electronic storage is completely secure, so we cannot guarantee absolute security.

10. International Data Transfers

As a Netherlands-based company, we primarily process data within the European Economic Area (EEA). If we transfer personal data outside the EEA, we ensure appropriate safeguards are in place, such as adequacy decisions, standard contractual clauses, or other legally recognised transfer mechanisms under GDPR.

11. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience, analyse website usage, and provide personalised content. For detailed information about our cookie practices, please refer to our Cookie Policy. You can manage your cookie preferences through your browser settings or our cookie consent tool.

12. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal data from children under 18. If we become aware that we have collected personal data from a child under 18, we will take steps to delete such information promptly.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date. We encourage you to review this policy periodically.

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data processing practices, please contact us using the following contact information:

• Email: privacy@swashboanr.live
• Phone: +31 103092067
• Post: swashboanr B.V., Lindelaan 163, 9761 JL Groningen, Netherlands

15. Supervisory Authority

If you believe that our processing of your personal data violates GDPR or Dutch privacy laws, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens):

• Website: autoriteitpersoonsgegevens.nl
• Phone: +31 70 888 8500
• Address: Autoriteit Persoonsgegevens, Postbus 93374, 2509 AJ Den Haag, Netherlands